Irvine Public Schools Foundation

Privacy Notice

Effective Date: March 14, 2022

Introduction

Welcome! The Irvine Public Schools Foundation (“IPSF”, “we”, or “us”) is committed to protecting your privacy. This Privacy Notice explains how the IPSF collects, uses, and discloses information through the interactive features, widgets, plug-ins, content, and/or other online services that we own and control and make available through the internet, including our websites located at ipsf.net, and other online products and services that we own or operate and that link to this Privacy Notice (collectively, the “Services”).  This Privacy Notice does not apply to our data collection activities offline, or otherwise outside of our Services (unless otherwise stated below), and does not govern the data practices of third parties that may interact with our Services. This Privacy Notice also does not cover or address: services that we provide solely on behalf of a third party or personal information relating to job applicants, our own employees, or other personnel.

In addition, please review our Terms & Conditions, which governs an individual’s use of the Services.  This Privacy Notice is not a contract and does not create any legal rights or obligations.

Click on the links below to jump to each section:

  1. What is Personal Information?
  2. Collection of Personal Information
  3. Use of Personal Information
  4. Disclosure of Personal Information
  5. Cookies and Online Ads
  6. Social Sharing Features
  7. Information Disclosed Publicly or to Others
  8. Transfer of Information to the U.S. and Other Countries
  9. Children’s Privacy
  10. Online Choices
  11. California Privacy Rights
  12. Updates to This Privacy Notice
  13. Contact Us

 

  1. WHAT IS PERSONAL INFORMATION?

When we use the term “personal information” in this Privacy Notice, we mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an individual. It does not include aggregated or deidentified information that is maintained in a form that is not reasonably capable of being associated with or linked to an individual.

 

  1. COLLECTION OF INFORMATION

From the first moment an individual interacts with us, we are collecting personal information about them. Sometimes we collect personal information when an individual interacts with our Services and sometimes we collect the information directly from an individual. At times, we may collect personal information about an individual from other sources and third parties, even before our first direct interaction.

Personal Information Provided Directly to Us

We collect information about individuals through the provision of our Services. We may collect full name, address, phone number, email address, gender, age, postal address, zip code, financial and/or payment information (including but not limited to information related to donations, classes, programs, camps, events, and instrument rentals), inquiry information, including the content of a contact form submission or an email through our newsletter/blog, and other data when registering for our Services or otherwise communicating with us.  We also collect data through the use of the Services, including how an individual uses the Services and their actions on the Services. We may collect this information through various forms and in various places through the Services, including account registration forms or user interaction with the Services.

Non-profit organizations we partner with, schools, and youth-serving organizations may provide volunteer opportunity descriptions, organizational contact information, logos and other images, and other organizational information.  The information and data provided are those of the organizations and IPSF does not endorse them, nor is responsible for the accuracy or completeness of the provided data.  We retain the right to modify, update, or remove that data at any time.

Personal Information Automatically Collected

As is true of most digital platforms, we collect certain personal information automatically when website visitors visit our online services, including:

Log File Data.  We collect information related to an individual’s access to and use of the Services, including internet protocol (IP) address, operating system, browser type, browser id, date/time of visit, and pages visited.

Location Data.  We may derive the approximate location of an individual’s device from the IP address or more precise location when accessing our online services through a mobile device.

Analytics Data. We may collect analytics data, including the electronic path taken to our Services, through our Services and when exiting our Services, as well as usage and activity on our Services, such as the links and objects viewed, clicked or otherwise interacted with (also known as “Clickstream Data”).

Information Third Parties Provide

We also obtain personal information from third parties, which we often combine with personal information we collect either automatically or directly from an individual.

We may receive the same categories of personal information as described above from the following third parties:

  • Service Providers: Our service providers that perform services solely on our behalf, such as payment processors and analytics providers. For example, we receive personal information from our service providers that conduct marketing or analytics activities.
  • Business Partners: Our business partners may collect personal information in connection with the services provided and may share some or all of the information with us.
  • Publicly Available Sources: We collect personal information about individuals that we do not otherwise have, including contact information and interest in services information, from publicly available sources. We may combine this information with the information we collect from an individual directly. We use this information to contact individuals, to send advertising or promotional materials or to personalize our Services and to better understand the demographics of our users.
  • Social Networks: When an individual interacts with our Services through various social media networks, such as when someone “Likes” us on Facebook or follows us or shares our content on Facebook, Twitter, LinkedIn, or other social networks, we may receive some information about individuals that they permit the social network to share with third parties. The data we receive is dependent upon an individual’s privacy settings with the social network. Individuals should always review and, if necessary, adjust their privacy settings on third party websites and social media networks and services before linking or connecting them to our Services.
  • Other Third Parties: From time to time, we may receive information about individuals from third parties. For example, we may obtain information from our marketing partners or from third parties to enhance or supplement our existing information about an individual. We may combine this information with the information we collect directly from individuals.
  1. USE OF PERSONAL INFORMATION

We may use personal information we collect to:

  • Provide, maintain, and improve our products and Services;
  • Fulfill or meet the reason the information was provided;
  • Process a user’s registration with the Services, including verifying their information is active and valid;
  • Provide information regarding school programs, events, policies, and activities;
  • Process donations;
  • Provide our instrument rental program, classes, programs, camps and events;
  • Aggregate data for consideration of policy and program changes;
  • Populate our website;
  • Send users technical notices, updates, security alerts, support and administrative messages, and to respond to their comments, questions, and customer service requests;
  • Communicate with users about products, services, and events offered by IPSF and others, and provide news and information we think will be of interest to our users including electronic newsletters, special offers, or promotional materials on behalf of us or our partners. (See the Online Choices section below for information about how to opt-out of these communications at any time);
  • Monitor and analyze trends, usage, and activities in connection with the Services;
  • Detect, investigate, and prevent fraudulent transactions and other illegal activities, and protect the rights and property of IPSF and others;
  • Personalize user online experience and the advertisements users see when they use the Services or third-party platforms based on their preferences, interests, browsing, and behavior;
  • Facilitate contests and promotions and process and deliver entries and rewards;
  • Improve, test, enhance, update and monitor the Services and to diagnose or fix technology problems;
  • Respond to law enforcement requests and as required by applicable law, court order or governmental regulations;
  • Ensure the security of our or another’s premises, property or other assets;
  • Defend, protect or enforce our rights or applicable terms of use;
  • Prevent fraud or the recurrence of fraud;
  • Comply with or as otherwise permitted by law; and
  • Carry out any other purpose described to an individual at the time the information is collected.

Where an individual chooses to contact us, we may need additional information to fulfill the request or respond to inquiries. We may provide additional privacy disclosures where the scope of the inquiry/request and/or personal information we require fall outside the scope of this Privacy Notice. In that case, the additional privacy disclosures will govern how we may process the information provided at that time.

  1. DISCLOSURE OF PERSONAL INFORMATION

We may share the information we have collected about an individual, including personal information, as disclosed at the time they provide their information and as described below or otherwise in this Privacy Notice.  We may also share aggregated or de-identified information. We do not sell personal information.

IPSF may share information about an individual as follows:

When Information is Requested From or Provided to Third Parties

Individuals may be presented with an option on our Services to receive certain information and/or marketing offers directly from third parties, or individuals may have us send certain information to third parties or direct us to give them access to certain information – if an individual chooses to do so, their personal information and other information may be disclosed to such third parties and all the information they disclose will be subject to the third-party’s privacy policies and practices. The Services also include the functionality to allow certain kinds of interactions between the Services and a third-party website or application.  In addition, we may provide third-party sites’ interfaces or links on the Services to facilitate users sending communications from the Services.

We also may share personal information with third parties that an individual engages with through our Services or as needed to fulfill a request or transaction including, for example, payment processing services.

Third parties may store, collect, or otherwise have access to an individual’s information when an individual interacts with their cookies, content, tools, apps, or ads on the Services.  This may include using third-party tools such as Facebook, Twitter, Pinterest, or other third-party posting or content-sharing tools.  By so interacting, an individual consents to such third-party practices.  We are not responsible for the privacy policies and practices of such third parties; therefore, individuals should review such third-party privacy policies and practices of such third parties prior to requesting information from, or otherwise interacting with them.

When Non-Profit Partners and Third Parties Provide Services on Our Behalf

We work with third parties such as schools, programs, and non-profit entities who participate in the Services with whom an individual may perform activities.  We may use third-party vendors, service providers, and consultants to perform certain services on behalf of us or the Services, such as website hosting, infrastructure provisioning, IT services, customer service, email delivery services, payment processing, marketing and advertising services, designing and/or operating the Services’ features, tracking the Services’ activities and analytics, and enabling us to send users special offers or performing other administrative services.  We may provide these schools, non-profits, and vendors with access to user information, including personal information, to disclose and confirm services performed in connection with that non-profit and to carry out the services that such vendors are performing for users or for us, respectively.

Third-party analytics, such as Google Analytics, and other service providers may set and access their own cookies on an individual’s device.  They may otherwise collect or have access to information about an individual, including personal information.  We are not responsible for those third-party technologies or activities arising out of them.  However, some may offer individuals certain choices regarding their practices; information we have been informed of regarding such choices is available at the bottom of this Privacy Notice.  We are not responsible for the effectiveness of or compliance with any third parties’ opt-out options.

To Protect the Rights of IPSF and Others

To the fullest extent permitted by applicable law, we may also disclose an individual’s information if we believe in good faith that doing so is necessary or appropriate to: (i) protect or defend the rights, safety, or property of IPSF or third parties (including through the enforcement of this Privacy Notice, our Terms & Conditions, and other applicable agreements and policies); or (ii) comply with legal and regulatory obligations (e.g., pursuant to law enforcement inquiries, subpoenas, or court orders), including lawful requests by public authorities to meet national security or law enforcement requirements.

With Affiliates and During a Business Transfer

We may share an individual’s information, including personal information with other companies owned or controlled by IPSF, subsidiaries, affiliates, and other companies under common control and ownership as IPSF (collectively, “Affiliates”).  We also reserve the right to disclose and transfer all such information: (i) to a subsequent owner, co-owner or operator of the Services or applicable database; or (ii) in connection with a merger, consolidation, restructuring, financing or acquisition of all or a portion of our business by another company, the sale of substantially all of our interests and/or assets or other corporate change, including, during the course of any due diligence process.

  1. COOKIES AND ONLINE ADS

Cookies

What We Collect. We, and our third-party partners, may automatically collect certain types of usage information when an individual visits our websites or interacts with our Services. We may collect this information through a variety of data collection technologies, including cookies, web beacons, embedded scripts, location-identifying technologies, file information, and similar technology (collectively, “cookies”). For example, we may collect information about an individual’s device and its software, such as IP address, browser type, Internet service provider, platform type, device type, operating system, date and time stamp, and other similar information. We may collect analytics data or use third-party analytics tools such as Google Analytics to help us measure traffic and usage trends for our Services and to understand more about the demographics of our users.

 

How We Use That Information. We use or may use the data collected through cookies to: (a) remember information so that an individual will not have to re-enter it during their visit or the next time they use our Services; (b) provide and monitor the effectiveness of our Services; (c) monitor aggregate metrics such as total number of visitors, traffic, usage, and demographic patterns on our Services; (d) diagnose or fix technology problems; or (e) otherwise to plan for and enhance our Services.   As explained in more detail below, we and our advertising partners also use this information to understand browsing activities, including across unaffiliated third-party sites, so that we can deliver ads and information about products and services that may be of interest to an individual.

 

Choices About Cookies. Please refer to the Online Choices section below for more information on an individual’s choices regarding and how to manage cookies.

 

Online Advertising

 

What We Collect and How We Use It. We participate in interest-based advertising and use third-party advertising companies to serve targeted advertisements based on an individual’s browsing history. We permit third-party online advertising networks, social media companies and other third-party services, to collect information about an individual’s use of our online services over time so that they may play or display ads on other websites, or services an individual may use, and on other devices an individual may use. Typically, though not always, the information used for interest-based advertising is collected through data collection technologies, such as  cookies, web beacons, embedded scripts, location-identifying technologies, and similar technology (collectively, “data collection technologies”), which recognize the device an individual is using and collect information, including click stream information, browser type, time and date the individual visited the website, AdID, precise geolocation and other information. We may share a common account identifier (such as a hashed email address or user ID) with our third-party advertising partners to help identify an individual across devices. We and our third-party partners use this information to make the advertisements an individual sees online more relevant to their interests, as well as to provide advertising-related services such as reporting, attribution, analytics and market research.

 

Choices About Online Ads. We support the self-regulatory principles for online behavioral advertising (Principles) published by the Digital Advertising Alliance (DAA). This means that we allow individuals to exercise choice regarding the collection of information about their online activities over time and across third-party websites for online interest-based advertising purposes. More information about these Principles can be found at www.aboutads.info. If an individual wants to “opt out” of receiving online interest-based advertisements on internet browsers from advertisers and third parties that participate in the DAA program and perform advertising-related services for us and our partners, they should follow the instructions at www.aboutads.info/choices, or http://www.networkadvertising.org/choices/ to place an “opt-out” cookie on their device indicating that they do not want to receive interest-based advertisements. Opt-out cookies only work on the internet browser and device they are downloaded onto. If an individual wants to “opt out” of receiving online interest-based advertisements across all their browsers and devices, they will need to opt out on each browser on each device they actively use. If an individual deletes cookies on their device generally, they will need to opt out again.

If an individual wants to “opt out” of receiving online interest-based advertisements on mobile apps, please follow the instructions at http://www.aboutads.info/approaches.

Please note that when an individual “opts out” of receiving interest-based advertisements, this does not mean they will no longer see advertisements from us or on our online services.  It means that the online ads that an individual does see from DAA program participants should not be based on their interests.  We are not responsible for the effectiveness of, or compliance with, any third-parties’ opt-out options or programs or the accuracy of their statements regarding their programs. In addition, third parties may still use cookies to collect information about an individual’s use of our online services, including for analytics and fraud prevention as well as any other purpose permitted under the DAA’s Principles.

Third Party Partners and Social Media

 

Third Party Partners. We use Google Analytics to recognize an individual and link the devices they use when they visit our websites or Services on their browser or mobile device, log in to their account on our Services, or otherwise engage with us.  We share a unique identifier, like a user ID or hashed email address, with Google to facilitate the service. Google Analytics allows us to better understand how our users interact with our Services and to tailor our advertisements and content to an individual.  For information on how Google Analytics collects and processes data, as well as how individuals can control information sent to Google, review Google’s site “How Google uses data when you use our partners’ sites or apps” located at www.google.com/policies/privacy/partners/. Individuals can learn about Google Analytics’ currently available opt-outs, including the Google Analytics Browser Ad-On here https://tools.google.com/dlpage/gaoptout/.

 

We may also utilize certain forms of display advertising and other advanced features through Google Analytics, such as Remarketing with Google Analytics, Google Display Network Impression Reporting, the DoubleClick Campaign Manager Integration, and Google Analytics Demographics and Interest Reporting. These features enable us to use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick advertising cookie) or other third-party cookies together to inform, optimize, and display ads based on past visits to the Services.   Individuals may control their advertising preferences or opt-out of certain Google advertising products by visiting the Google Ads Preferences Manager, currently available at https://google.com/ads/preferences, or by visiting NAI’s online resources at http://www.networkadvertising.org/choices.

 

Social Media. Our Services may include social media features, such as the Facebook “Like” button or other widgets. These social media companies may recognize an individual and collect information about their visit to our Services, and they may set a cookie or employ other data collection technologies. An individual’s interactions with those features are governed by the privacy policies of those companies. We display targeted advertising to individuals through social media platforms, such as Facebook and other social media forums. These companies have interest-based advertising programs that allow us to direct advertisements to users who have shown interest in our Services while those users are on the social media platform, or to groups of other users who share similar traits, such as likely commercial interests and demographics. We may share a unique identifier, such as a user ID or hashed email address, with these platform providers or they may collect information from our website visitors through a first-party pixel, in order to direct targeted advertising to an individual or to a custom audience on the social media platform. These advertisements are governed by the privacy policies of those social media companies that provide them. If an individual does not want to receive targeted ads on their social networks, they may be able to adjust their advertising preferences through their settings on those networks. An individual may learn more about advertising preferences by clicking on the links provided below. Please note that these links are provided for convenience only and we do not control the content or features that may be available on these third-party services. To learn more about advertising preferences on Facebook Companies, please visit: https://www.facebook.com/help/109378269482053.

 

  1. SOCIAL SHARING FEATURES

The Services may offer social sharing features and other integrated tools, which allow individuals to share actions they take on our Services with other media, and vice versa.  An individual’s use of such features enables the sharing of information with their friends or the public, depending on the settings they establish with the entity that provides the social sharing feature.  For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the entities that provide these features.

  1. INFORMATION DISCLOSED PUBLICLY OR TO OTHERS

User-Generated Content and Public Information

The Services may permit users to submit ideas, photographs, user profiles, writings, music, video, audio recordings, computer graphics, pictures, data, questions, comments, suggestions, donor name, or other content, including personal information (collectively, “User Content”), such as on blogs and message boards.  By submitting User Content, you give us permission to store, display, reproduce, publish, distribute, or otherwise use User Content online or offline in any media or format (currently existing or hereafter developed) and may or may not attribute it to our users.  Please think carefully before deciding what information to share, including personal information, in connection with User Content.

Please note that IPSF does not control who will have access to the information that a user chooses to make public and cannot ensure that parties who have access to such publicly available information will respect our users’ privacy or keep it secure.  We are not responsible for the privacy or security of any information that a user makes publicly available on the Services or what others do with the information shared with them on the Services.  We are not responsible for the accuracy, use, or misuse of any User Content that users disclose or receive from third parties through the Services.

IPSF may post donor names in recognition of support but other donor information is not disclosed without consent.

Name and Likeness

We may also publish our partners’ name, likeness and User Content, and we may use User Content for advertising, marketing, publicity and promotional activities.  For full terms and conditions regarding User Content, please review our Terms & Conditions.

Profiles

A user’s profile page may be, by default, set up to display information such as the user’s display name, images, location (city/state/country), classes enrolled in, and other optional information added by the user.  Profile information is used by us primarily to be presented back to the user, edited by the user when they access the Services, and presented to others permitted to view that information on the Services.

We recommend that our users do not post information or content as part of their profile that they are not prepared to make available to IPSF. Users should carefully consider the use of such settings to improve information display options and to ensure the settings are properly set and functioning in the manner desired.  Discretion and good judgment should be exercised when posting information or content as part of a user’s profile.

Profile information established for IPSF program services is not publicly available and is used only to provide IPSF services.

  1. TRANSFER OF INFORMATION TO THE U.S. AND OTHER COUNTRIES

Our Services operate in the United States and are intended for users located in the United States.  If an individual is located outside of the United States, please be aware that information we collect, including personal information, will be transferred to, processed, stored, and used in the United States.  Therefore, we and our service providers may transfer, store, or access information in jurisdictions that may not provide equivalent levels of data protection as an individual’s home jurisdiction.

  1. CHILDREN’S PRIVACY

We understand the importance of protecting children’s privacy in the interactive world.  Our websites and online services are not directed to, and we do not intend to, or knowingly, collect or solicit personal information from children under the age of 13. If an individual is under the age of 13, they should not use our websites or online services or otherwise provide us with any personal information either directly or by other means. If a child under the age of 13 has provided personal information to us, we encourage the child’s parent or guardian to contact us to request that we remove the personal information from our systems.

The California Eraser Law. Individuals who are less than 18 years of age have the right to request removal of content posted to the Services. To remove content, please send a request to info@ipsf.net.  Please be aware that removal does not ensure that the posted content or information will be completely or comprehensively deleted.    

  1. ONLINE CHOICES

Account Information

Users may update certain account information they provide to us at any time by logging into their account or emailing us at info@ipsf.net.  If a user wishes to delete or deactivate their account, please email us at info@ipsf.net, but note that we may retain certain information as required by law or for legitimate business purposes.  We may also retain cached or archived copies of information about our users as long as needed for us to comply with our contractual obligations, employment obligations, and other business purposes, including global legal obligations to retain data.

Cookies

To manage cookies, an individual may change their browser settings to: (i) notify them when they receive a cookie, so the individual can choose whether or not to accept it; (ii) disable existing cookies; or (iii) set their browser to automatically reject cookies. Please note that doing so may negatively impact an individual’s experience using our websites, as some features and services on our websites may not work properly. Depending on an individual’s device and operating system, they may not be able to delete or block all cookies. In addition, if an individual wants to reject cookies across all their browsers and devices, they will need to do so on each browser on each device they actively use. An individual may also set their email options to prevent the automatic downloading of images that may contain technologies that would allow us to know whether they have accessed our email and performed certain functions with it.

Learn more about Google’s practices with Google Analytics by visiting Google’s privacy policy here. Google’s currently available opt-out options are available here. 

Promotional Communications

Opt out of receiving promotional emails from IPSF by following the instructions in those emails or emailing info@ipsf.net.  If an individual opts out, we may still send non-promotional emails, such as those about their account or our ongoing business relations.

  1. California Privacy Rights

Do Not Track Signals for California Residents.  For residents of the State of California in the United States, California Business & Professions Code Section 22575(b)(as amended effective January 1, 2014) provides that California residents are entitled to know how IPSF responds to “Do Not Track” browser settings.  IPSF does not currently take actions to respond to Do Not Track signals because a uniform technological standard has not yet been developed. An individual’s presence on the website may be signaled to platforms, like Google Analytics, even if they have turned on a “Do Not Track” signal. We continue to review new technologies and may adopt a standard once one is created.

California Consumer Privacy Act.  As a California non-profit, public benefit corporation, the IPSF is not regulated as a business under the California Consumer Privacy Act.

  1. UPDATES TO THIS PRIVACY NOTICE

We will update this Privacy Notice from time to time. When we make changes to this Privacy Notice, we will change the “Effective Date” at the beginning of this Privacy Notice. If we make material changes to this Privacy Notice, we will notify individuals by prominently posting on this website or our online services, or through other appropriate communication channels. All changes shall be effective from the date of publication unless otherwise provided.

 

 

  1. Contact Us

For any questions about this Privacy Notice, please contact us at:

Irvine Public Schools Foundation
1 Post, Suite 250
Irvine, CA 92618
Or by email at:  info@ipsf.net.